This area of the website is for current exhibitors only, and is to be used to help with the exhibiting process. We encourage you to check back often for updates and additional information as it becomes available. If you are interested in exhibiting, learn more here.
In-App Lead Capture System
We have unlocked maximum lead-capturing potential for HCD exhibitors with our new, advanced lead retrieval system! This tool syncs with attendee badges via the HCD Connect mobile app for instant, hassle-free lead capture with real-time follow-up and unlimited access for your entire team*.
NEW THIS YEAR: Every exhibiting company at HCD 2025 will be auto-enrolled in the lead-capture program, promptly after signing the booth contract—no additional purchase necessary!
Please note that our previous lead retrieval system is no longer available. All leads will now need to be captured through the official HCD Connect app.
Exhibitor Badges
All exhibitors must register for HCD exhibitor badges. Exhibiting companies receive one (1) exhibitor conference badge and two (2) exhibitor expo only badges per 100 sq ft. of booth space. Additional Exhibitor Conference badges are available for purchase for $1,049-$1,499, or Exhibitor Expo-Only badges for $329-$529, depending on the time of purchase. Exhibitor badges are for exhibiting company personnel only. If you would like to purchase an attendee pass for a customer, contact your account executive.
Photography/Video Recording
Photography and video recording are NOT permitted in the exhibit hall except by the Official Show Photographer or an approved Exhibitor Appointed Photographer. Exhibitors and/or approved Exhibitor Appointed Contractors may photograph or record their own exhibits during show days ONLY. Photography or video recording of any area outside an exhibitor’s booth (including but not limited to Registration Areas, Keynote Sessions, Conference Sessions, and Meeting Rooms) is strictly prohibited.
However, you may request booth photography from PWP Studio, an approved vendor of HCD Conference + Expo.
PLEASE NOTE: If you wish to bring your own photographer, please complete and submit the online Photographer Approval Form found in the Exhibitor Hub. Keep in mind that members of the press must first receive permission from the exhibitor to photograph the exhibitor’s booth.
Exhibitor Service Manual
The first section of the manual provides a summary of important dates, policies, shipping details, and links to vendors. This is follow by detailed information on products and services available from Freeman and other vendors; this includes materials handling, electric, cleaning, lead retrieval units, and more. There’s an index to quickly find the topics you’re looking for. You can place orders and get more information from Freeman on their website (click the button below).
Schedule Onsite Appointments with HCD Buyers
Check back soon! The new mobile/web app will launch in September 2025.
As an exhibitor at Healthcare Design, you have complimentary access to HCD Connect, our dedicated matchmaking platform. There, you will be able to view all the pre-registered attendees and schedule meetings with them prior to the event. Plan ahead and set your appointments before you arrive at on-site. Stay tuned for more information on how to access.
Advertising + Sponsorship
Extend your message and branding beyond the borders of your booth! Official show sponsorships are the best way to lift your brand and extend your message to the entire Healthcare Design Conference + Expo audience. We’ve created a comprehensive menu to help you reach key buyers and influencers before, during and after the show. Whatever your goals may be, we can work on a customized plan to help you accomplish those goals.
HCD Customer Invite Program
Brought to you by Nvytes
Pre-show marketing is key to driving traffic to your booth, so Healthcare Design Conference + Expo is providing complimentary marketing tools to help your team execute an integrated pre-show marketing campaign! All of the tools are customized to your company and booth, and will allow your guests to register with $300 off a Full Conference pass or Single Day Conference pass!
This special program is provided by our official partner, NVYTES, and is free for you to use as often as you like!
WE WILL REWARD YOU: The top exhibitor who generates the most attendee registrations will win a full-page, four-color ad in Healthcare Design magazine (a $7,965 value). Second place will take home a Social Targeting Extension Program (STEP) package valued at $1,650.will win a complimentary full-page ad in Healthcare Design magazine.
If you’re exhibiting at this year’s show, you should have received an email with the custom Nvytes link to access your company’s Customer Invite Dashboard.
Didn’t receive your link or can’t find it in your inbox?
Please allow up 2 business days to process your request
The Nightingale Awards is a product design competition sponsored by Healthcare Design magazine in partnership with The Healthcare Design Conference + Expo, Oct. 25-28, at the Kansas City Convention Center, in Kansas City, MO.
The competition is open to all HCD 2025 Exhibitors.
All information will be submitted via the digital entry process >>
It takes about ten minutes to review the Entry Rules that include the 18 product categories. Then, provide profile/contact data, and select a category for each entry, followed by about one hour to complete an entry once you have the descriptions and images ready to post.
Please click here to review the Entry Rules and 18 Product Categories.
Questions via email here: [email protected]
The final deadline is Friday, Oct. 10, 2025 @ 11:59 p.m. EST / 8:59 p.m. PST.
EvolveCon is the ONLY official housing partner for this event.
Beware of Housing Poachers!
Please be advised that EvolveCon is the only official HCD Conference + Expo housing partner. Booking with anyone other than our official housing partner can lead to canceled reservations, inflated rates charged to your credit card, and the inability to recoup any charges drawn.
The only entities that should be charging your cards are the official HCD Expo hotels – NOT these providers. Please know that booking with them leaves us out of control of guaranteeing your reservation for the show.
EvolveCon has negotiated with top hotels to provide HCD Expo members with guaranteed lowest rates, and anyone else claiming to have lower rates is attempting to scam you.
Questions? Contact [email protected] or call 646-374-4237.
Join us Oct. 25-28, 2025, in Kansas City, Mo. for the ultimate healthcare design education, networking, and product-sourcing event!